Scheduled Workflows

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Overview

Scheduled workflows run automatically at times you define. Create one-time schedules for a specific date or recurring schedules that repeat on a pattern — per minute, hourly, daily, weekly, or monthly. Each schedule targets a specific workflow version and can have its own input parameters.

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Creating a Schedule

1. Open a workflow and go to the Schedule tab.
2. Click Add Schedule in the Schedules list on the left.
3. Fill in the schedule form:
   • Schedule Name — a label to identify the schedule
   • Version — the published workflow version to run (the default version is labeled Default)
   • Schedule Type — choose One-time or Recurring
4. Configure the timing (see sections below).
5. Click Save Schedule.

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One-Time Schedules

A one-time schedule runs the workflow once at a specific date and time.

1. Select One-time as the schedule type.
2. Pick a Date and Time.
3. Select your Timezone.
4. Click Save Schedule.

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Recurring Schedules

A recurring schedule runs the workflow repeatedly on a pattern.

1. Select Recurring as the schedule type.
2. Choose a Frequency and configure the pattern.

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Frequency Options

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Weekly Schedules

Select one or more days of the week using the day buttons (S, M, T, W, T, F, S). Set the time the workflow should run on those days.

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Monthly Schedules

Choose one of two options:

• Day of Month — pick a specific day (1–31)
• Week Pattern — pick a week (First, Second, Third, Fourth, or Last) and a day of the week (e.g., “Last Friday”)

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Timezone

Every schedule includes a timezone setting. Slate defaults to your browser’s local timezone. Click the timezone selector to search and pick from common timezones (e.g., America/New_York, Europe/London, Asia/Tokyo). All scheduled times are interpreted in the selected timezone.

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Input Parameters

If the workflow version has input fields, the schedule form shows an Input Parameters section. Fill in the values the workflow should use when the schedule triggers. Each schedule can have different input values, so you can create multiple schedules for the same workflow with different parameters.

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Managing Schedules

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Viewing Schedules

All schedules for a workflow appear in the Schedules list on the left of the Schedule tab. Each schedule card shows:

• Schedule name
• Scheduled date and time (one-time) or recurrence pattern (recurring)
• Status badge (Active, Paused, or Draft)
• Version badge (e.g., “v2”)
• Frequency badge for recurring schedules (Daily, Weekly, etc.)

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Editing a Schedule

Click a schedule in the Schedules list to open the form. Make changes and click Save Schedule.

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Deleting a Schedule

Hover over a schedule card and click the trash icon to delete the schedule.

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Status Badges

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What’s Next

• Learn about versioning in Workflow Versioning
• Build workflows from scratch in Building Workflows
• Run workflows at scale in Sheets Overview